A real estate professional’s work involves continuous interaction with banks, lenders, employees, employers, and sellers. For the most part, video calls and phone conversations are used for communication. As a result, a sizable amount of audio data is produced, which needs to be turned into transcripts. These transcripts provide verbatim records of the talks, meetings, and presentations. Partnering with a general transcription company can help real estate agent document their audio and video interactions. These valuable records can be referenced whenever needed.
Why the Demand for Real Estate Transcription Services is Growing
Professionals in the real estate sector are increasingly in need of transcription services due to many reasons:
- Precise and thorough documentation: As even small mistakes can have a financial and legal impact on real estate agent professionals, accurate transcription is vital. In addition, precise transcripts allow users to organize and present data in a single document that can be accessed from multiple sources and in various formats.
- Time-saving and enhanced output: Compared to dispersed and varied sources like audio and video recordings, phone conversations, texts, and emails, transcribed documents allow you to reference data faster. Transcripts serve as useful time-saving instruments that enable real estate agents to concentrate more on other facets of their jobs, leading to increased efficiency.
- Improved searchability and organization: Text documents are easier to compile and store than data that is available from several sources. As a result, important information can be accessed more quickly because it takes less time to look through papers that are organized.
- Language usability: By transcribing any data in transcripts, you can translate the data into any language. When audio or video content converted to text format and translated into other language, it could help real estate agents expand their clientele.
- Adherence to law: Having a text record of everything that was discussed during the purchase or sale of a property can help ensure legal compliance.
Real Estate Transcription Uses
- Provides a record of property inspections: An extensive amount of communication occurs during the entire life cycle of a property deal. Transcripts can provide the inspection results of home inspections in a legible format. Transcripts offer a text report of the inspection’s findings that can be kept for record-keeping purposes and can facilitate discussion and reference of topics raised during the inspection.Transcribing a home inspection report early in the negotiating process makes sense because it’s crucial that the results of any inspection be accurately recorded for the clients and the agents. It would also be prudent to provide transcription of the property report for any discussions on the real estate surveyor’s conclusions. These conversations should be documented and transcriptions should be made in order to guarantee that all participants are provided with the same information and to facilitate future clarification of any misunderstandings.
- Facilitates internal communications: Real estate transcription can also be quite beneficial for internal communications. Real estate brokers frequently operate under a hybrid or ‘from home’ model. As a result, they usually rely on conference calls or video chats as a means of team communication. Whether in the office or out in the field, transcripts of crucial business discussions can keep team members on the same page. Tools like captioning and transcription during events like team meetings and video conferences are quite beneficial, especially when some people cannot attend and will want to review the content later.
- Supports marketing: Transcripts can also be a very useful marketing tool for expanding your clientele and brand awareness. Transcripts are a great way for real estate brokerages that create video or audio content to increase engagement. When promotional content is uploaded on YouTube, proper subtitles and transcripts boost viewership.
- Improves SEO: Transcripts can be added to a brokerage’s website or included in a video description to increase content discoverability and brand SEO rankings. Transcribing audio to text for use in a variety of marketing campaigns is easier when done with the help of a reliable transcription service.
Outsourcing the documentation tasks to an established transcription company can ensure customized real estate transcription solutions. Such companies will have a team of transcriptionists that is proficient in real estate and legal terminology. They can efficiently transcribe files or documents dealing with various real estate categories.
- General – interview recordings, phone conversation recordings and onsite inspection audio recordings
- Legal — real estate litigation, interrogations, testimonials and pleadings
Professional general transcription services can ensure error-free transcripts in fast turnaround time. Leading transcription companies offer a no-obligation, free trial service so that clients can test drive their transcription services before making the outsourcing decision.
