Home inspection reports are important for real estate transaction. An inspection report clearly states the current condition of the home, which helps buyers to know what they are purchasing. A comprehensive narrative regarding the condition of the home will not only help the buyers, but also all other parties involved such as sellers, real estate agents, financiers and banks to negotiate effectively. Due to this, inspection reports should be processed quickly and accurately. Rather than writing down reports on-site, dictating these reports and converting them into text via real estate transcription is a more efficient method.
Challenges in Writing Reports On-site
An inspection report can be termed as a direct reflection of the care taken by the home inspector when evaluating a property. The inspector carries out a thorough evaluation of the property on site, takes the information collected and puts it all together to generate a narrative report. As a result, inspection reports can be lengthy. However, parties involved in a transaction process require only a short executive summary, clear and simple communication, and relevant information with no extra words. Tech terms or jargon without any translation can be quite intimidating for buyers looking for quick accessibility to in-depth information and easy navigation with the inspection report. Buyers require a report that will help them make the right decision in the shortest time possible. While writing down reports, you may face the following challenges:
- While writing reports, you may be required to simplify complex technical issues and make them easy to understand for all parties involved, which is definitely challenging.
- Since the written reports are a permanent record, you should be very careful. There is no way of clarifying something that is vague or rewording an explanation, which means you have to get your record right at the first instance.
- Most of the time, it is hard to remember everything discussed at the inspection. At the same time, your handwritten notes may not be perfect all the time. So, there is a greater possibility of omitting important information when writing reports on-site.
- The selection process is another challenge. If you include all the thought processes, decisions and every word you said to the client in your report, it would be enormous. If you filter something, and if it happens to be something important, there may be a risk of being sued.
Dictation and Real Estate Transcription
By dictating on-site inspection reports, home inspectors can easily move through the property and cover all the critical features that contribute to the overall condition of the home. The benefits of dictation are:
- Inspectors need not stop and write down everything while moving from one room to another, but can simply speak on the go and record it.
- As the inspector speaks out everything during dictation, there would be more freedom and clarity on what is being said.
However, you need to transcribe the dictated recordings appropriately to obtain more organized and personalized reports. Real estate transcription services will help you generate reports that are consistent and easy to read for all parties involved, and are easier to e-mail or distribute via fax. Such kinds of reports allow the buyer or buyer’s agent to ask for any type of repairs or monetary damages, if required. You can tailor your report for each individual market – residential, commercial, agricultural and so on. This will help sellers understand the possible problems associated with the property and whether it will affect the present sale or future sales. If you are dealing with a bank-owned property or short sale, accurately transcribed reports will prove very useful for the bank. The report will give proper information about the condition of the home to the bank, which can have an impact on the type of financing a buyer is qualified for.