CEOs, being business leaders, have the responsibility to set a good example to their boards and teams and be the most effective people in the organization. So, being productive is critical to a CEO. Delegation of responsibilities and tasks could go a long way in ensuring business growth and success, as we can affirm as a provider of audio transcription service to many successful businesses. Running a business is not an easy task, it involves many activities from human resources to operational issues to growth plans that require attention. Business leaders who focus on carefully delegating or outsourcing non-core activities are relatively stress-free and more innovative. This is very important when it comes to leading the business team in the right direction and ensuring more productivity and revenue.
A recent post in fastcompany.com is interesting in this regard because it shared valuable tips suggested by some leading CEOs.
- Focus on the core tasks: Bedros Keuilian, CEO and founder of Fit Body Boot Camp (a fast-growing group fitness training band) says that experience has taught him that only 5% of all the tasks he tried to do actually “moved the money needle” and those were the important things he needed to focus on 100% of the time. All other tasks can be either outsourced or assigned to team members who have the abilities and skill sets to perform the job. This has been a game-changer for the company and has resulted in their massive growth.
- Define the business goal: Andrew Lansing, president and CEO of Levy Restaurants (an innovative food service and hospitality brand) said that he incorporated three steps to improve productivity. The first is that the entire team should identify the objective of the project and ensure that all are involved in achieving the goal. The second step is to determine whether there is a true finite ending. The final step is to identify the various challenges that stand in the way of achieving that goal and ignore those hurdles. Distractions like unnecessary meetings and discussions can harm productivity, it can drain time and also take away your focus from things that matter.
- Work during your high-energy times: Sallie Krawcheck, founder and CEO of Ellevest (a goal-based investing platform for women) says you should be able to work during your high-energy times that may be different for different people. She has spent a lot of time trying to figure out what works best for her and what can improve productivity. She says that she is most productive in the morning and she sends her team ideas even at 4 am. However, they need answer only when they get in later. Often, she gets ideas when she is about to go to sleep and whenever an idea pops up, she immediately jots it down on her iPhone that she always keeps next to her bed.
- Eliminate all kinds of interruptions: Dustin Moskovitz, CEO of Asana (a productivity and project management platform) says that the biggest hindrances to productivity are interruptions. To achieve something that calls for deep thinking he must have at least one to three hours of interruption-free time on his calendar. For this, he has to carefully plan group meetings he needs to attend and avoid unnecessary engagements. He practices “No Meeting Wednesdays” in his firm to ensure that the entire team gets large blocks of time to focus on core work without having to fit in between meetings. Recently, they cut down the number of all-hands meetings almost by half to give more time to the team for focused work.
- Get ideas out of your head: Carl Dorvil, founder and CEO of GEX Management (a publicly traded professional employer organization) says that when many ideas get caught up in his head, he communicates and delegates. He has identified a trusted person with whom he regularly has brain drain sessions. They write down what they have discussed so that a linear map is created that they can follow. Once all the thoughts are laid out, they are channelled to respective teams. He also manages business conversations and ensures that meetings are limited to one hour, with some exceptions.
Business transcription agencies familiar with the working pattern of CEOs understand that CEOs must be efficient time managers and delegators. Successful CEOs utilize outsourced services to the best effect and benefit from increased productivity. They also ensure that the most productive tasks are done during the early part of the day when everyone is highly alert and creative. In today’s business world, business leaders have to be sharing, mentoring and introducing change throughout the organization. When CEOs share more in terms of advice, information, experience, and delegation of roles, the more stress-free and creative they will be. Proper guidance or mentoring will help the team grow and also strengthen them. Changes are inevitable in any business and efficient CEOs will be prepared to handle them. They have to be good learners as well and be willing to embrace the latest technological offerings and new ideas.