Three Significant Phases in the Editing of Interview Transcripts

by | Published on Jun 17, 2014 | Interview Transcription

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Interview TranscriptsEfficient transcription is crucial when it comes to preparing documentation for any industry or activity. Interview transcription involves three significant phases and a professional service provider strictly adheres to these procedures to assure top quality in the outcome. Here is a brief description of what takes place in each of these three phases.


In this segment, the transcriptionist listens to the audio recording and corrects the document. Transcription errors if any are identified and corrected. This includes words and phrases that are missing or may be wrong. Spelling and punctuation is also corrected and inaudible passages are identified and marked.

Pass 2

In this segment, names and facts are corrected. An Excel name worksheet is created noting the first appearance of the name or acronym. Global fixes of capitalization are performed done as well as formatting and removal of extra spaces. Footnotes are formatted and incorrect section breaks are fixed. A list of inaudible passages and name queries is prepared.

Pass 3

This is the creative editing pass. First of all, the flow of the matter is clearly checked. Repetitions are removed. Unwanted phrases which are just particular to the speaker but irrelevant to the context are also eliminated. The document is once again checked for grammar, spelling, and punctuation errors and these are corrected. If there are run-on sentences and long paragraphs in the middle which may cause ambiguity, the editors identify them and make them understandable sentences or paragraphs. There can be some usages or unwanted wordings which affect the clarity and these are also changed accordingly. Sentence structure and formation is carefully checked.

The complexities of interview transcription are well known, leading researchers and others to rely on professional companies. In some cases, clients may need every word and utterance captured in detail – in other words, verbatim transcription. On the other hand, there are instances where intelligent or non-verbatim documentation would be sufficient, that is, stutters, pauses, and so on are removed. Regardless of the requirement, a professional transcription can provide the desired solution.

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