Every day, large volumes of documents pile up in law firms. This includes court proceedings, correspondence, pleadings, depositions, witness statements, court logs and judge’s summaries. All this big data that law firms accumulate contain useful information and managing it well is crucial to increase productivity and efficiency, serve clients better and stay competitive. Digitizing workflow is the answer.
Successful legal practices and firms have moved ahead by converting their paper documents into standardized digital format. Many outsource the transcription of their audio and video files to a professional digital transcription service provider. Legal transcription outsourcing is an ideal way to get accurate and timely digital reports of various types of legal proceedings. The files, delivered safely via secure FTP or other preferred modes, can be stored in the law firm’s database, ready for use whenever required. In addition to saving storage space, document conversion allows lawyers to collect, organize, store and analyze their files and data quickly and more efficiently. Other benefits that electronic transcripts and digital documents offer include:
- Allow faster analysis and streamlined decision-making
- Improved attorney/staff productivity
- Advanced algorithms can be used to analyze big data and make predictions on outcomes based on information from past cases
- Improves legal research and case preparation capabilities
- Accurate and timely legal transcription services reduce costs and speed up court processes
- Law firms can use data analytics to benchmark themselves against the industry and determine the price for their services
- Public access to court records provides clarifications and new insights
The confidential information that law firms deal with often acts as a deterrent to digitization and outsourcing of legal transcription. Such fears can be allayed by partnering with a reliable service provider. Established companies have strict security and confidentiality measures to protect the sensitive legal data they handle. All that big data may pose many risks and challenges, but law practices need to realize that going digital is the only way to survive in the hyper-competitive litigation practice scenario.