The future belongs to technology. In law firms, the application of technology to everyday tasks helps lawyers focus on their core tasks that require specialized knowledge and skills. The legal video conference is an economical and efficient tool that legal professionals can take advantage of to grow their firm. Moreover, video conference transcription would provide the participants with reliable records of the ideas, plans, and strategies discussed.
Video Conferencing Improves Workflow in Law Firms
With proper planning, video conferencing can be used to improve a law firm’s efficiency. In addition to improved productivity, it offers many benefits such as savings in time and costs. With technological advancements, the equipment needed for video conferencing has become more reliable, easier to use, more compact, and also affordable for smaller firms. Moreover, outsourcing legal video conference transcription would ensure accurate and timely records of the discussion for future reference. Here are the main ways in which video conferencing helps lawyers:
- It reduces travel expenses for internal meetings among practices in different locations
- It saves lawyers time needed to commute and improves their productivity
- Face-to-face communication helps avoid misunderstandings among team members
- It allows multi-person collaboration
- Participants are likely to stay more focused on what is being discussed
- Law firms can use video conferencing to interview candidates that are out of state, which reduces the cost and length of the hiring process
- Depositions, training and mandatory continuing education can be performed via this conferencing mode
- Lawyers can video conference with clients online
Implementing the Technology
While the products available today for video conferencing come with advanced features and capabilities, embracing and leveraging the technology requires some thinking. An article published by the American Bar Association offers relevant advice on this matter.
According to the author, law firms planning to use video depositions and other video-based communication for legal procedures need to ascertain that the courthouses they serve will allow such video-based material. Their lawyers must also be ready to implement and use the facility. Law firms also need to ensure that their clients have the video conferencing facility.
The law firm should have the resources necessary for implementation of the video conference. An IP network is required and the firm should partner with a service provider that can manage the network to ensure smooth functioning. They also need to find a reliable legal transcription outsourcing company that can deliver precise transcripts of the recorded meetings.
Last but not least, the law firm should consider its budget. Matters like security, friendly user interface, and provision of preprogrammed intra-firm conference numbers need to be addressed. Video conferencing is usually implemented in stages and lawyers need to budget for future implementations as they occur.
Online meetings connect a dispersed team, cut costs, and boost productivity. With competition on the rise, this best time for law firms to get started with video conferencing.