Avoiding Data Breaches

by | Last updated on May 31, 2024 | Published on Sep 7, 2012 | Legal Transcription

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How Transcription Can Prevent Data Breaches

Data security is a primary concern of all professionals and businesses. It is crucial to maintain the security of sensitive data, particularly personal ones. When it comes to transcription, cyber security is a major issue for everyone. Businesses want to know that their data is secure, whether it be for internal client meetings, transcriptions of global meetings where businesses exchange performance information, or transcriptions of legal processes. However, there is no completely safe way to transmit data over the Internet or store electronic files. There are significant differences in the transcription techniques used by experts. Every recording should be evaluated to see if it meets the requirements for secure transcription. Carefully choosing your partners and vendors is one of the best methods to keep your business safe from data breaches. Using a professional transcription service is one approach to make sure your information stays out of the wrong hands.

Stories about Cybersecurity Are Becoming More Common

Ransomware attacks and security lapses have been in the news lately. US pharmaceutical firm ExecuPharm was affected by one recent breach. Individuals’ driver’s license numbers, passport numbers, Social Security numbers, and other private information were made public because of that incident.

Cognizant, a technology and consulting firm, was the subject of a cyberattack that caused numerous clients’ services to be interrupted. Even some ransomware gangs, like Maze, DoppelPaymer, and Sodinokibi, have become well-known. Companies increasingly face coordinated, sophisticated cyber attackers who know how to take advantage of any flaw, rather than fighting small-time crooks.

The recent theft of a laptop from a locked office at Temple Community Hospital in Los Angeles has given healthcare service providers and other businesses handling patient data a lot to think about. The laptop contained scans of about 600 patients and their names, the reason for the scans and the patients’ hospital account numbers. While it seems that the thief was more interested in the computer than in acquiring patient information, the fact is that any chink in the armor of security could have far-reaching consequences, often ending up in serious legal issues.

People need to be sure that all their sensitive data is safe. So do businesses. This is especially important when it comes to an outsourced service like transcription. Businesses, both big and small, rely on transcription companies for efficient and timely documentation solutions. They put their precious data in the hands of these companies in the belief that it will stay safe and confidential.

Many Industries Rely on Transcription

Many Industries Rely on Transcription

Business transcription involves significant data which is sensitive or even private. Due to this, transcriptions must be done with utmost care. Verbatim transcripts are frequently required by rules when it comes to court processes. These transcripts can contain private medical or legal data that must remain secret.

Transcripts of meetings, interviews, and other events are also used by corporate, government, and media entities. Transcripts are very helpful, if not necessary, for record-keeping in each of these situations. But not every transcribing technique produces the same outcomes or provides equal security. By choosing secure transcription services or solutions, you may prevent breaches and help preserve sensitive data.

A reliable legal transcription company like MOS places top priority on security and confidentiality. Aware of the regulations that govern the legal industry, MOS takes every conceivable measure to safeguard sensitive client data.

These include:

  • Secure file transfer with both FTP (File Transfer Protocol) and browser-based functionalities
  • 256-bit AES encryption
  • No home-based transcription, so no client information falls into unauthorized hands
  • Password-protected computers and storage lockers
  • Firewalls and antivirus software updated on regularly
  • Hard copies of legal notes and information are shredded onsite
  • Complete monthly backups stored under lock and key on the premises
  • Periodic evaluations of technical security system
  • Workforce trained and monitored on the importance of privacy, security, and confidentiality

Whatever the nature of your business and transcription requirements, you can avoid security breaches and enjoy peace of mind by outsourcing.

Ensure the security of your sensitive data by choosing our professional transcription services.

Call us at (800) 670-2809!

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