AI Powered Audio Transcription Tools You Need To Try in 2022

AI Powered Audio Transcription Tools You Need To Try in 2022

AI Powered Audio Transcription Tools You Need To Try in 2022

Audio transcription is a common requirement in various sectors like legal, academics, insurance, law, banking, media and more. For example, legal firms need audio transcription for converting recordings of complex court proceedings to comprehendible text format. Likewise, other such support to document meetings, video conferences, phone calls, seminars, and so on, and improve accessibility, sharing and retention. Today, there are advanced AI-powered software tools that boost the ease and speed of transcription of live or recorded audio or videos into text. Audio transcription services can improve the accuracy of machine-generated documentation.

Audio transcription tools that you should give a try in 2022

Text distribution channels outnumber audio distribution channels and text documents require only small bandwidth. With the help of transcription tools, audio files can be converted into text and repurposed into different formats like whitepapers, reports, blogs, articles, and more. Let’s take a look at the top transcription tools available today.

  1. The FTW Transcriber

AI Powered Audio Transcription Tools You Need To Try in 2022

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The software is compatible with both Windows and Android operating systems. Professional transcribers can rely upon this software as it offers features like automatic timestamps and enhanced audio quality. The tool can be downloaded freely and can be used on smartphones and tablets. It has a bookmark feature and is compatible with all word processors.

  1. Transcribe

AI Powered Audio Transcription Tools You Need To Try in 2022

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This is a speech to text software that can convert interviews, audio notes, meetings, speeches and lectures to over 80+ languages. It offers two options for transcription. One is transcribing your file by typing it out and the other option is by using Transcribe’s dictation feature which converts voice with the help of voice recognition. It securely preserves the confidentiality of the data.

  1. Otter

AI Powered Audio Transcription Tools You Need To Try in 2022

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Otter.ai translates speech to text using artificial intelligence and machine learning. The software shows captions for live speakers and we can record audio from our phone or any web browser to transcribe it. Along with the text, the software adds speaker ID’s, notes and images. This eliminates the need of third party tools for simple enhancements.

Products of Otter are:

  • Otter Live Meeting Notes
  • Otter for Teams
  • Otter for Education
  • Otter Live Notes for Zoom
  1. oTranscribe

AI Powered Audio Transcription Tools You Need To Try in 2022

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This free tool is ideal to transcribe recorded interviews. The software has the feature of easily navigating through the transcript. The transcribed text version is exported to Google docs, Markdown or Plain Text and will be saved automatically in the browser’s storage. With interactive timestamping, the transcripts are easily navigable.

  1. Trint

AI Powered Audio Transcription Tools You Need To Try in 2022

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The AI tool can be used for both personal and business purposes. The tool can convert the audio files into 31 different languages of the text version. Each word of the file will be converted into text and the text needs to be edited to make it accurate. It has the option of adding markers, and speaker names and leaving comments for specific sections.

  1. Happy Scribe

AI Powered Audio Transcription Tools You Need To Try in 2022

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The software caters to transcription and subtitle needs. It is compatible for 60 different languages. It has speakers and timestamps with personalized vocabulary. Happy Scribe can work in tandem with your proofreaders and editors in a single platform.

  1. Amberscript

AI Powered Audio Transcription Tools You Need To Try in 2022

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The audio file can be converted automatically to text. Subtitles can be added automatically to the video with a subtitle generator. The speech recognition engine processes the request once the audio file is uploaded. There is an online text editor with which the text can be edited and exports the transcript in Text, SRT and VTT.

  1. Express Scribe

AI Powered Audio Transcription Tools You Need To Try in 2022

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The software has keyboard hotkeys and pedal support to transcribe audio file faster. It is compatible with wide range of formats including encrypted dictated files. Express Scribe can work well with Microsoft Word and FastFox Text Expander. The transcribed file can be automatically forwarded to the client to save time.

Advantages of Using Audio Transcription Tools

  • Transcribing audios is a tedious task and these advanced tools can ease the job and help you complete it faster
  • Cost-effective with enhanced accuracy and security
  • Effectively removes the verbal debris

However, when it comes to accuracy, automated transcription tools may not measure up to the audio transcription services provided by a reliable company. This is because technology cannot understand clarity and nuances and conveying these aspects in the transcript is essential for readers to understand the written text. Transcription tools may misinterpret certain words and this can lead to wrong spelling, which will lead to the intended message being unclear or even inaccurate. The software takes time to learn and understand nuances and relying on one particular software can lead to errors in the transcript.

Bottom line

Technological advancement in the field of AI has eased tedious audio transcription tasks. Professional human transcriptionists are essential if you are looking to achieve 99% accuracy. Even if you use automated transcription, have your work checked by a digital transcription service provider to get a highly accurate and clean final text transcript.

Why Should You Record and Transcribe Your Lecture Notes?

Why Should You Record and Transcribe Your Lecture Notes?

Why Should You Record and Transcribe Your Lecture Notes?
Recording lectures and transcribing them into accurate notes for future reference is an excellent way for students to ensure that all information presented in class is preserved. Transcribing lectures helps the students to retain information and make sure that they have a good understanding of the material covered. It also helps to reduce the chances of missing out on important information during lectures, because they can listen to it again at a later date if needed. However, many students do not have the time to transcribe the lectures on their own, which is where lecture transcription services become significant. Providers of transcription services ensure high-quality transcription within a short space of time. This gives students more time to focus on their studies, prepare for exams, or complete their assignments.

The following are the top ten reasons why lecture notes need to be transcribed.

  • Helps focus better on the lectures: Recording and transcribing lectures allows you to focus solely on your teachers and what they are saying, instead of trying to write down everything they say at the same time. You can be more engaged with your class, which will result in better comprehension of the subject matter.
  • Saves time: During a lecture, it may be difficult for some students to take notes because they’re too busy trying to understand what their professor is saying. In other cases, students just can’t keep up with the speed at which their professors talk. In these cases, recording the lectures and having them transcribed professionally, will help save time and allow students to learn more effectively.
  • Take part in the discussion: Students can minimize their note-taking during class and actively participate in classroom discussions. They can even use this time to take photos or videos of slides or whiteboard content so they can refer back later on when reviewing for an exam or writing a paper on the subject matter
  • Save energy: Attending several classes and taking down notes can be tiresome and energy consuming. By recording and transcribing lectures, students can save their energy for other productive activities like listening and participating in debates, discussions, quizzes and so on.
  • Ensures comprehensive details: Students often find it difficult to take down lecture notes, and the chance of missing out on key points is also high. But by recording and transcribing lectures, all crucial points will be included in your notes. Writing down the important points of your lectures will help you practice for tests and exams, and complete other assignments.
  • Be a dependable classmate: Transcribing academic lectures gives the students access to all accurate notes without missing any details. These notes can be distributed among students who didn’t get to note down everything important the professor said.
  • Include your classmates’ input: Sometime your classmates may contribute more to the classroom lectures but it is often ignored and more emphasis is given to what the professor says. The valuable points contributed by your classmates can also be included when recording and transcribing the entire lecture.
  • Correct your notes: Sometimes there may be some errors in the notes, and in such cases, the students can go back to the recording and listen again to correct the notes.
  • Review and improve performance: To achieve a top position in the class, accurate lecture notes are vital. Once you get all the notes, they have to be organized carefully so that you can review each point. Students can review the notes and work to improve their performance.

It may not be easy for a student to give his or her full attention to the class. Recording the lectures and transcribing them with the help of general transcription companies allows students to concentrate better on their studies, instead of wasting their time taking down notes. It also gives students more time to do any required research, organize the information that they have gathered, and understand the topic better.

How can Transcription Services Help Lawyers in Video Marketing?

How can Transcription Services Help Lawyers in Video Marketing?

How can Transcription Services Help Lawyers in Video Marketing?

Video marketing is a popular strategy for all businesses looking to enhance their online presence and reach. With more and more people searching online to find a lawyer and legal services, law firms are also leveraging video marketing to target prospects looking online for legal answers. Along with quality written content and images, video supported by media transcription services can help lawyers build a high-performance legal website and gain a competitive advantage.

According to Wyzowl Research’s latest State of Video Marketing survey report:

  • The amount of online videos people watch has almost doubled since 2018.
  • As it strongly influences traffic, leads, sales, and audience understanding, marketers strongly believe video can boost return on investment.
  • Consumers continue to use video as an integral part of their journey with brands and look forward to seeing more videos.

Video is the most re-shared form of content on LinkedIn. Creating videos can help law firms create a dynamic online presence and reach prospects. So, it’s not surprising that the Thomson Reuters 2021 State of Small Law Firm Report found that, among other things, most law firms plan to increase their spending on video marketing and social media marketing to generate more new business and attract prospective clients. Media transcription plays an important role in this process.

Before going into the benefits of transcription, let’s see how your law firm can benefit from utilizing videos:

  • Create an impactful presence: Even a short video clip can create a lasting impression on the viewer’s mind.
  • Reach out to potential clients: Informative videos for different categories of cases can prove useful to reach and educate potential clients from various industries.
  • Build your brand: Posting polished educational, instructional, and marketing videos can serve as an authentic representation of your brand.
  • Prepare and update presentations for client training: Video is an effective way to explain legal issues in terms everyone will understand with appropriate, current examples.
  • Answer questions: Video can help you respond quickly to client questions
  • Boosts SEO: A reliable video transcription service provider can help you leverage your video content to improve SEO and rankings on leading search engines.

Let’s now take a look at how transcription services support lawyers in video marketing.

  • Makes your content searchable: Search engines will rank and surface video content for relevant queries if there is data describing the video. Providing transcripts consistent with the actual video content including the right keywords will help search engines understand what the video is about and index it into their systems. This will significantly increase the chances of someone finding your site in a keyword search. Make sure to also use unique thumbnails, titles, and descriptions for each video on your site. You can add the transcript of your video for the description and include a link to the original transcript if the entire transcript does not fit within the description box.
  • Enhances your marketing campaign: Creating videos based on the issues that your potential clients are facing and including transcripts with appropriate keywords, will improve your online marketing campaign and increase your chances of being found online. For example, when someone searches “ personal injury attorneys near me,” transcripts are optimized with the right set of keywords that will lead them to your website. The greater the number of views and interactions your videos get, the higher they will rank for the targeted keywords.
  • Expands your audience: Transcribing your videos makes the content accessible to blind, deaf, and hard of hearing people. According to the Centers for Disease Control and Prevention, nearly 16% of adults in the U.S.report hearing disabilities. The Hearing Loss Association of America (HLAA) reports that approximately 48 million Americans have some degree of hearing loss. The Americans with Disabilities Act (ADA) requires that when posting videos, an equivalent alternative be provided for people with disabilities. Transcribing your videos makes your content accessible to this audience. Video transcription helps people with disabilities:
  • Grasp the message
  • Learn and retain the information
  • Refer back to it when needed

Descriptive transcripts provide video content to people who are both deaf and blind, making your content more visible and more popular. Interactive transcripts allow users to select text in the transcript and go to that point in the video.

  • Allows media content to be effectively shared: Short, informative videos explaining a legal concept or the latest judgment or a pertinent legal issue are a great option. Transcripts will help your audience understand the information better. Videos with transcripts allow viewers and bloggers to comment on the content, quote from it, and share the information on social media. This will further expand your audience.
  • Helps repurpose content: Companies providing transcription service online can provide accurate transcripts of your videos. This text content can be quickly and easily repurposed into other forms of content such as blogs, articles, reports, white papers, etc. Expanding the type of content posted online will increase your visibility and help grow your audience.

So go ahead and make video and media transcription a part of your digital marketing efforts. However, make sure that your law firm is using the right platforms to share your messages with the right people. Consider using a mix of popular video platforms such as Facebook, YouTube, Twitter, TikTok, and Instagram. Use different types of videos such as video introductions of yourself, your law firm, and your team on your website, live video Q & A, interviews with a thought leader, interactive videos, explainer videos, influencer videos, and so on.

Why Outsource Road Show Transcription?

Why Outsource Road Show Transcription?

 Why Outsource Road Show Transcription?

Road shows are a key business strategy to exhibit the competence of management of the business. It showcases the products and services of the company by conducting local tours specifically for the target customers, prospects, investors etc. This is an era of digital marketing and the use of social media is also on the rise. So, there arises a question of whether road show promotions can really help boost your business or not. The answer is that road shows raise the awareness of the brand by spreading the word in an in-person and interactive format to a huge market that might not be necessarily internet-savvy.

Road shows require consistent efforts from the top brass of the company including the salespersons in coordinating the event and preparing multiple presentations with Q&A sessions to engage with potential customers and investors.Professional transcription services are imperative to accurately document the live speeches and presentations which will be in audio or video format. The transcripts are then uploaded to the organization’s archive.

Why do companies need road shows?

  • Increases visibility of the brand as the uploaded copies of transcripts are accessed by media and prospects from the website. This enhances the authority of the brand.
  • Enables face-to-face interaction with potential customers.
  • Broadens the scope of sales from phone calls or e-mails to real interaction with the prospects.
  • Helps to keep track of the market demand as people gathered to attend the road shows demand for the product or brand.
  • Ensures social engagement which is crucial for understanding the tone of the target customers.
  • Accelerates market influence by building trust.

It is clear that road shows can contribute to increased ROI. If transcription of road shows is outsourced to reliable companies, businesses can focus on core competencies and capitalize on these events. This helps companies to channelize the resources for planning tours to designated areas.

Why outsource road show transcription?

Live in-person meetings and discussions conducted during these promotional tours have vital information about the key trends in marketing, the goals of the business and future plans of the brand. It will be in audio or video format and there will be lots of information that has to be accurately recorded without missing out any significant data.

Transcription outsourcing companies make this task less tedious in the following manner:

➢  Accurately follows the thought system of the speaker

Road shows are an open forum event. There can be vehicular noises, music, loud applause and shouting from the crowd etc. Also, the speakers face frequent interruptions in the form of queries and requests from the crowd gathered for the event. The speaker might deviate from the core topic that is discussed. This makes the task of recording complex. But a professional transcriptionist is highly skilled and has the expertise to listen keenly and grasp the whole process. Aberration from what the speaker wants to address is undesirable as this negatively affects the vision of the brand.  Accuracy in converting the audio/video format to text format enhances the reliability of the data.  Subsequently, this is uploaded in the company’s website for future reference.

➢  Streamlines the flow of information

Road shows are attended by delegates from various industries. There can be roundtables, podcasts, presentations and other valuable content formats. The presentations come with a Q&A session. This has to be closely watched and listened to carefully as erroneous depiction of facts and figures is undesirable. Therefore, keeping up with the pace of the speakers is very important. Presentations transcriptions are essential to remove audible distractions that might occur when the presenters take long pauses to organize their thoughts. The written format of the presentation is then uploaded to the company’s website for a wider audience.

➢  Keeps track of the time frame

The transcription of road shows has to be strategically planned so that the document is completed before the next event. The copies of transcripts are sometimes distributed among the attendees of the upcoming event. Service-oriented professional transcriptionists ensure that the entrusted task is delivered within the agreed time frame.

➢  Guarantees success of the event

Maintaining a well-organized summary of the events and showcasing the same to investors make them inclined to do business with you. This indicates that the goal of organizing the event has been realized.

➢  Reduces the burden of cost

The right transcription outsourcing companies promptly convert the recorded audio/video files to text files. Businesses are not required to hire additional staff for handling transcription processes. The existing staff can focus on the successful completion of road shows.

The nature of marketing strategies is ever changing. Marketers often hesitate to introduce new tactics owing to the uncertainty involved. However, road shows are found to be effective in terms of reaching out to a wider audience to display products/services. Comparatively, the uncertainty associated with road shows is less. However, organizers have to thoroughly survey the route prior to the event and ensure the use of quality recording equipment for flawless transcription.

How Does Transcribing Your Podcast Help in Search Engines?

How Does Transcribing Your Podcast Help in Search Engines?

How Does Transcribing Your Podcast Help in Search Engines?

Podcasting is a great way to grow your readership and viewership, but only if you can connect with new audiences. Over 3 billion searches take place on Google on a daily basis, and if you want to rank your podcast higher in the SERP (Search Engine Result Page) results and reach a wider audience, it is important to optimize your podcast transcription for SEO. Podcast transcription helps boost SEO and increase your reach on search engines. 

A podcast is a method of delivering audio and video-based content which can be viewed on various devices. However, podcasts are more than just audio content when transcribed. A podcast is an effective marketing tool as it increases accessibility and helps people with hearing impairment and non-English speakers to enjoy the content just like any other listener. When you make the podcast transcript accessible, the search engine bots can crawl the content and index it. 

This increases the web traffic to your podcast. Once the podcast is transcribed, it can also be repurposed to create other content such as blogs, social media posts, and infographics. So, transcribing a podcast makes the podcast even more engaging and interesting. Here are some tips to optimize your podcast transcripts for search engines. 

  • Optimize the title of your podcast: Many marketers focus on optimizing the podcast transcript but ignore the title. The podcast title should be optimized with relevant keywords so that it grabs the attention of the audience. 
  • Podcast transcripts need not be verbatim: Podcasts are often transcribed into a verbatim format which includes all filler words like “er,” “ugh,” etc. and other background sounds. Verbatim transcription is a sign of good transcription. But the transcript cannot be posted as it is. Some of the paragraphs may be too long with reiterated statements or contain some vague ideas. Readers do not want to waste their time reading such long paragraphs. So, you need to edit those paragraphs and get to the point quickly. Make sure that the podcast is edited very well, make necessary changes, and optimise the podcast for search engines.  
  • Use relevant keywords in your transcript: The right way to optimize your podcast transcript is by adding relevant keywords. So, do some research, figure out what those keywords are, and find out whether your website is already ranking for some of those keywords, or whether you have new keywords that you want those pages or those posts to be ranking for. To get to the top of search engines, the transcript should have relevant and targeted keywords. 
  • Add images to your content: Add interesting and relevant images to your podcast transcript. Use competitive snapshots, look for websites that are ranking for the keywords you are targeting, and identify the competitors who have those answer boxes and those featured snippets. Also, consider what the people also ask about features are for those keywords. 
  • Optimize your content: The next step is to get the transcribed content onto your site as brand-new content, as a blog, or as a page to go with the podcast. You can improve your evergreen content that is not performing well with your optimized transcript. The next step to optimize your content is to add keywords to your metadata, H1 tags, images alt tags and also add any relevant schema. 
  • Make sure that the page is indexed in Search Console: Once your content is ready, go to Search Console to index that page. Whether it’s a new page or an existing page, either way, drop that URL in there, make sure Google is crawling it, and if it is a new page, make sure it is in your sitemap.

Podcasts have become a great source of content for both audiences and creators. Transcription of your podcast gives you a new way to share your content with people who might not be interested in listening to an audio file but are still interested in what you have to say.  By transcribing and optimizing your podcasts with the help of a digital transcription agency, you can reach out to a wider audience and engage with them. This can help Google rank your page higher in search results when someone searches for those terms online. It enables you to gain more visibility, reach out to a wider audience, and share the content better. 

How to Take Effective Interview Notes

How to Take Effective Interview Notes

How to Take Effective Interview Notes

Conducting interviews to find and hire top talent is a major challenge for most organizations. Taking good interview notes is important. The conversation can be recorded and documented using interview transcription services. Transcripts are shareable, searchable, accessible and secure and can help HR managers make the hiring decision. Nevertheless, many managers also use a laptop or take notes by hand. Regardless of the medium used for note-taking, knowing how to do it effectively is important for a successful recruitment process. 

Interview notes provide valuable insights about prospective candidates. Leveraging and analyzing this data can help HR managers evaluate candidates and make the right hiring decisions. In fact, according to a Forbes article, recruiting and hiring will become more data-driven as the digital revolution continues. The article notes that in 2022, companies are working hard to gain and retain a competent workforce in the face of a general talent shortage by focusing on proactive engagement, advanced screening, flexible workplaces, D&I and data-centric recruiting.

Importance of Documenting Job Interviews

When you are interviewing many candidates, taking notes and documenting answers to interview questions is crucial to distinguish between them. Key reasons why documenting employment interviews is important:

  • Helps recruiters recall what happened or was said in the interview and in discussions with others who vetted the same person
  • Helps make a clear distinction between the capabilities of candidates
  • Provides a basis for scoring and selecting candidates
  • Demonstrates commitment to nondiscrimination and fairness in recruitment and hiring
  • Boosts candidates’ confidence that they are being properly assessed

The looming challenge businesses everywhere are facing in 2022 is the struggle to find and retain top talent, according to Forbes. That’s why recruiters need to hone their interview skills and hiring processes. Taking quick and effective interview notes can help managers make a confident assessment of all the candidates.

Strategies for Effective Note-taking at Interviews

Basic Do’s
  • Put the candidate at ease: As the first step, you should build rapport with the candidate. Putting them at ease will help them provide the correct information without any hesitation or long pauses. Inform them at the outset that they too can ask questions. 
  • Explain why note-taking is essential: Tell the candidate that you are taking notes to remember what they said.
  • Listen actively: Stay engaged in a positive way instead of just reading questions from a list. Maintain eye contact, listen intently, and ask follow-up questions. 
Taking Good Interview Notes
  • Ask questions from a pre-prepared list:  Ask questions in the following order: fact-based and behavioral and situational or hypothetical questions (Inc. magazine). Fact-based questions relate to the candidate’s technical skills and experience. Behavioral and situational questions are those that will give you an idea about how the candidate would react to or handle stressful situations, e.g., “Can you tell us about a goal that you were unable to meet and how you handled the situation?” or “If a conflict arose between two coworkers during a project, how would you handle it?” Make sure you document the answer correctly.
  • Be brief: It’s not necessary to take down every detail. The focus should be on correctly documenting the candidate’s qualifications and specific skills. 
  • Ensure legibility: As other persons may be involved in the hiring decision, make sure the notes are legible. This is also important in the case of litigation.
  • Document only relevant matters: It’s important to document only matters that are pertinent to the candidate’s qualifications and their relevancy for the position. Be accurate and document the meaning of what someone says. You don’t have to note down every “and,”  “the,” “also” and “but”.
  • Ask the candidate to clarify anything that was misheard: Ask the candidate to repeat anything that was not clearly communicated or misheard. It can happen that the candidate’s response is unclear or that he/she was talking too fast. In that case, ask them to say it again. You can say, “That sounds important, can you please repeat what you said”. Without clarity in communication, it can be hard to make the right hiring decision. 
  • Mark the positive points: After the interview is done, examine the notes and highlight the main points. The best time to annotate your notes is immediately after the interview.

Once you have finished asking the questions, discuss the position to be filled. Ask them why they think they would be a suitable candidate for it and how they can contribute to the organization. Make sure to leave space to make notes on these matters.  

As mentioned earlier, there are various options to take notes such as using paper and a pen, making a soft copy on a computer, or recording the conversation and getting it documented with the help of an online transcription company.  Using interview transcription services is a practical option for HR managers as it will allow them to focus on the job at hand – finding and hiring top talent for the company.