Best Practices To Produce Accurate Deposition Transcription

Best Practices To Produce Accurate Deposition Transcription

Deposition Transcription

Depositions are conducted to gather facts and clarify details before the trial, and can extract valuable information that would otherwise remain unknown or disputed. Deposition transcription provides courts, attorneys and their clients with a record of the event and helps the attorney prepare for further legal proceedings. Presenting an accurate and exact account of events is crucial to discover all the facts and information known to the witnesses and promote a fair trial.

A deposition allows attorneys to find out what the witness knows and preserve this testimony. The session also allows the attorney to gauge the behavior of the witness while testifying. Accurate, verbatim legal transcription of witness testimonies can support attorneys presenting video or audio recordings as evidence in court and improve their chances of a positive outcome. Let’s take a look at what attorneys can do to produce accurate deposition transcripts.

  • Pay attention to the equipment: Today, remote depositions have become the rule due to the pandemic driven social distancing requirements. This is a major challenge for most litigators. JD Supra’s survey of national court reporters who are responsible for creating an accurate records that successful record of every spoken word, threw light on the “behavior of litigators who were able to successfully conduct depositions during the past year”. The court reporters noted that the litigators used equipment that could ensure top quality audio. Optimizing room acoustics is essential not only to maintain flow and clarity but also for accurate transcription. Before setting up the microphones, attorneys need to consider factors such as the number of speakers in the room as well as those joining online or by phone. Here are some tips to enhance audio:
    • Place microphones in all strategic locations
    • Use headphones that have a built-in microphone
    • Test the microphone and recording device
    • Make sure the microphone is placed close tothe speaker’s mouth
    • Minimize background distractions and sounds
    • Optimize volume, use an audio limiter
    • Use a sound editor

    Though experienced legal transcription service providers can transcribe audio recordings in any file format, recording in MP4, MP3 or WAV.

  • Advise participants on how to speak: Speakers should identify themselves before speaking and be advised not to speak over each other. If there are multiple voices, it can be difficult to make out who is speaking. The JD Supra survey reported that effective control over cross talk during the deposition was the most frequently cited factor in creating an accurate deposition transcript. If cross-talk happens, the attorney should ask the speaker their name. To maintain a clear record in the transcript, the witness must also wait for counsel to complete a question before answering it. This will ensure a correct response to the question asked, and give the defending counsel the opportunity to object to an improper question (

    Prior to the deposition, deponents should be told about the importance of clear communication, including avoiding verbal utterances such as Uh Uh, Huh, an Oh Oh, Yes, No and I Don’t Understand. This is necessary to avoid miscommunication and misinterpretation, and to also speed up the deposition process by eliminating the time spent on asking for clarifications.
  • Spell out unfamiliar words: While court reporters and deposition transcription service providers are well-versed in legal terminology, it’s important to spell out unfamiliar words to ensure accurate transcripts. In fact, the court reporters who participated in the JD Supra survey included this practice in their list of successful attorney behaviors. Attorneys must also take care not to speak too fast.
  • Provide the court reporter with necessary information in advance: To help court reporters with accurate transcription, attorneys should provide detailed information about the case ahead of time, including spelling of participants’ names, place names, and technical terms. Where possible, digital exhibits should be pre-marked and uploaded in advance. The court reporter should also have access to documents referenced during the deposition. One Attorneys can also help court reporters by going over the exhibits and unusual spelling after the deposition is over. In fact, this was cited as an example of a successful attorney behavior by a respondent during the JD Supra survey.
  • Leverage advanced technology: Proper technology to conduct depositions includes internet, camera, lighting, and sound. Using AI-based automatic speech-to-text recognition (ASR) can speed up the deposition transcription process. Advanced tools also provide a precise timeline of events as they took place in the deposition and also allow attorneys to access and search digital transcripts and share them securely. To ensure accuracy, it’s important to have the machine-generated documents checked an experienced legal transcription service provider. It would be ideal if the attorney can manage the technology used to conduct the deposition. If not, they can have an associate or a paralegal to assist with technology, screen share exhibits, and annotate and introduce them in the right order.

Preparing well is important to conduct a successful and efficient deposition. Appropriate technology and avoiding distraction in the surrounding remote environment is also crucial to ensure accuracy and clarity in deposition transcription.

How Does Media Transcription Increase The Influence Of TV Shows And Commercials?

How Does Media Transcription Increase The Influence Of TV Shows And Commercials?

Media Transcription

When it comes to commercials and TV shows, it all comes down to getting your message across. Communicating your message clearly is essential to increase interaction and expand your audience base. Media transcription service providers convert audio and video such as TV shows, advertisements, documentaries, and so on into text files, which instantly improves the content’s visibility and accessibility. Let’s take a look at the benefits of transcription and closed captions for advertisements and TV shows.

  • Increases audience understanding and trust: Advertisement transcription helps you reach out to more people and build trust in your products or services. People consume content differently. So businesses need to deliver information about their products/services to meet their audience’s content consumption habits. The multiple content formats that businesses can use to reach their potential audience are text, visuals, video, audio, and live webinars.Of these, text is the easiest form of content to create and for many people, to consume. Text can be scanned at the reader’s own pace. Including transcripts and subtitles with video ads can maximize interaction and help you reach a larger audience instantly.
  • Improves accessibility: Audio and video are undoubtedly popular media content formats, but many people can access this content only it has captions and transcripts. About 15% of American adults (37.5 million) aged 18 and over report some trouble hearing, according to the National Institute on Deafness and Other Communication Disorders. Auditory impairments range from slight hearing loss to complete hearing loss in one or both ears. While some people may be able to hear sounds, they may not be able to catch words if they are watching a video or listening to audio on a smartphone with a small speaker. Not including people with hearing problems from your target market would mean that you are ignoring a important part of your audience.

    Transcripts allow the hearing impaired to access and engage with audio/video content like commercials and TV shows. By providing them with access to your media content, you can make them feel included while expanding your audience.

  • Boosts SEO: If you want your media to show up online, digital transcription is a must. Search engines cannot accurately interpret video, audio, or images. Including transcripts along with this content will make it accessible to search engines and boost the online visibility of your ads and help them gain high rankings in search engine results pages.
  • Ensures legal compliance: If the ADA, Rehabilitation Act, CVAA, or FCC rulings impact your organization, closed captioning and audio descriptions on your online videos are essential to avoid fines and lawsuits. Under the ADA, “auxiliary aids” have to be made available to people a disability. Though the Act does not explicitly mention online video, captions and transcripts are considered auxiliary aids that can promote video accessibility. A 2020 Forbes article referenced a Fortune report that said there has been “a new wave of digital-era lawsuits” against websites that don’t provide content for people who are disabled. This can include individuals who are deaf or have limited hearing.

    According to Web Content Accessibility Guidelines (WCAG), transcripts make audio content accessible to users with hearing issues, but video content that combines both visual and audio media, require closed captions and audio description for full accessibility. Professional media transcription services are a great option for companies needing ADA-compliant captions and transcriptions.
  • Improves understanding of the content: Providing closed captions and transcripts in ads and other media content can greatly enhance the experience for people whose native language is not English. It can help them understand the content better. Moreover, it is easier for many people to assimilate content when it is presented both visually and in text format. A combination of text and visuals can transform your message into an engaging piece that gets the attention of your audience. Also, transcribing video content can help create subtitles in other languages, which will promote your marketing efforts.
  • Allows content to be repurposed: Advertisement transcription can be repurposed for different uses. For instance, you can create blogs based on the videos from the transcripts posted along with the media. Transcripts can be used for promoting your products/services in newspapers and magazines as well as on your company’s social media handles and for email marketing.

An experienced digital transcription service provider can provide you with concise, clear transcripts and captions that display the key points of your digital ads and other media to your audience. Transcripts are especially useful when people are watching media when commuting or in a noisy environment where it is hard to hear the audio.

Partnering with a company specialized in media transcription can provide top quality time-coded transcripts for documentaries, movies TV shows and podcasts to interviews, radio broadcasts and unedited footage.

Benefits Of Using Podcasting In For Education

Benefits Of Using Podcasting In For Education


Podcasts represent an entertaining and engaging way to connect with a global audience. Education is one of the industries where podcasts are making a mark. With the COVID-19 pandemic, classrooms moved to homes, putting an end to in-person interactions. In these challenging times, high quality educational podcasts supported by podcast transcription services are improving accessibility for students as well as teaching methods.

Podcasts offer many benefits for both students and teachers. Let’s take a look at what makes podcasts a suitable format for education.

  • Convenience: It’s easier to listen to a podcast than watch a video lecture or read a lesson. Text and video need your full attention, but with podcasts, you just have to listen and absorb the content. Podcasts are a relatively easy way of keeping students engaged and helping them learn.
  • Education anywhere, anytime: Students can listen to podcast lectures during other activities – cooking or commuting or helping out with household chores. They can download the podcasts on to their phone or laptop and listen to them anywhere. This is an ideal option for those with busy schedules.
  • Makes revision easy: When podcast lessons are presented in an easily digestible format, it becomes easy for students to review them multiply times throughout the course. This is especially useful when they are preparing for an exam. They can study and review topics that they found difficult to understand at their own pace.
  • Enables catching up on missed lessons: Missing classes could make students feel stressed and demoralized. Podcasts would be a big help in this situation. Students can catch up by downloading recordings of the lectures. They can listen to a podcast on their way to school to catch up. Likewise, a teacher who could not come to class for a few days can make a podcast of his/her lectures available to their students, which will cut backlogs.
  • Improves accessibility: Podcasts play a vital role in making education accessible. With podcast transcription, lecturers can make the content accessible to people with hearing impairments and those who could not follow or understand the audio. Educational podcasts could also support students who don’t like reading or find it a challenge due to mental impairments like dyslexia. Podcasts are also a big aid for students with visual impairments who find conventional learning methods difficult.
  • Supports learning of English: Many students listening to podcasts to learn or improve their English. Listening combined with transcripts and subtitles will take this learning to a new level. A study at the University of Nottingham on the processing of native and foreign language through subtitles concluded that “Many vocabulary-learning studies seem to confirm that having both written and aural form of a word facilitates learning” (The Atlantic). Having a transcript and subtitles in front of you when you’re listening to a lecture in English will help you connect the sentences and words, and understand what’s being said more easily. Transcripts can improve all aspects of English learning, especially vocabulary, grammar, spelling, pronunciation, reading and reading speed.
  • Podcasting assignments encourage creativity: Students can be encouraged to create their own podcasts as part of their project assignment. Besides promoting engagement with the topic, this can strengthen skills in research, writing, and collaboration through class discussions and peer learning. Examples of topics for student podcasts include documenting a field trip, book reviews, interviews, review of course content, and so on.
  • Helps hone listening skills: Studies show that creating podcasts that require active engagement can help hone students listening skills and comprehension abilities. According to one study, students benefit from feedback assignments, student-generated content, and additional learning materials when combined with podcasts (
  • Promotes a consistent educational experience: Podcast lectures can help teachers ensure the curriculum is covered uniformly. When the same person teaches multiple sessions of the same class, recorded lectures ensure that every student gets the same information and has the same experience.
  • Allows sharing teaching experiences: Teachers can share teaching podcasts with the teaching community. Podcasts can include a description of their best teaching lessons, their experiences and techniques used, lesson plan copies, thoughts on teaching, learning, and/or assessment, and examples of their students’ work. Edutopia lists The Bedley Brothers, Every Classroom Matters, and Classroom Q&A as examples of top teacher-produced podcasts.

Digital transcription agencies play a key role in supporting podcasting in education. A article points out that reading along can keep easily distracted students extremely focused. Students say that text along with audio improves their focus and losing attention. The text-audio combination also allows rereading of difficult topics. With podcast transcripts, students can easily go back and reread a topic that they didn’t understand when they first heard it. As explained above, podcast transcription also supports learning English and correct pronunciation. With the podcast-transcript combination, students can both hear and see the words which will significantly improve their understanding of the content.

U.S. Business Transcription Services Market Growth Analysis 2020-27

U.S. Business Transcription Services Market Growth Analysis 2020-27

U.S. Business Transcription Services

Most organizations in diverse sectors across the globe generate huge volumes of data, including audio and video recordings each day that can be effectively used to obtain valuable insights for their specific business. Business transcription services can help organizations turn those data and recordings into transcripts that are easy to sort and read. Outsourcing transcription tasks helps government agencies, companies, non-profit organizations, and corporations to maintain records with high accuracy, improve employee training programs by providing data in written format as well as comply with regulations. Efficient transcription also helps in documenting legal proceedings, for which legal transcription companies can help.

According to a report from Grand View Research, the U.S. transcription market that was valued at USD 19.8 billion in 2019, is expected to reach USD 32.7 billion by 2027. The market is predicted to grow at a compound annual growth rate (CAGR) of 6.1% from 2020 to 2027. Many organizations in the legal, medical as well as general business sectors are considering transcription services so that critical information can be recorded accurately.

Key factors that are driving the market growth include:

  • Growing adoption of transcription services across medical and legal sectors
  • Growing need to maintain accurate data
  • Rising adoption of advanced reporting techniques
  • Continued automation of medical and healthcare services

Adoption of transcription services among students, particularly those with hearing impairment and those having difficulties in learning is also driving the market growth at a faster pace over the forecast period. To cater to increasing needs and help emerging verticals record accurate data, market players are launching new products. Major market participants are focusing on launching innovative transcription services in line with the growing demand. Automatic speech recognition software is also assisting companies to enhance employee productivity by enabling them to focus on listening rather than taking down notes.

The market is segmented on the basis of Vertical and Type outlook.

On the basis of vertical insights, the market is divided into legal, medical, media and entertainment, BFSI, government, education, and others. The education sector is further segmented into corporate and academics. The academics sub-segment includes K-12, undergraduates, universities, and individual. The adoption of these services is also benefitting government agencies. The medical sector is expected to account for the highest share in the market while the legal sector is expected to register the highest CAGR in the forecast period.

Legal proceedings require highly accurate transcripts, as participants of legal proceedings mainly rely on transcribed files of previous court hearings. Growing demand for legal transcription services is prompting market players to raise funds to enhance their service portfolio. Due to the rising adoption of advanced reporting techniques and continued automation of medical and healthcare services, the medical segment dominated the U.S. transcription market with a share of 46.0% in 2019.

Based on type, the market is segmented into software and services. The software segment is further categorized into electronic reporting and digital recording. Owing to the increasing number of companies focusing on providing advanced transcription software, the software segment is expected to hold a moderate share in the market.

Due to growing adoption of services by industry verticals such as media and entertainment, the services segment is expected to register the highest CAGR in the market. Several media production companies like iMedia Digital Marketing, Inc. are also opting for media transcription services for pre-production and post-production processes of entertainment programs.

The key industry participants in the market include 3Play Media; VITAC; TranscribeMe Inc.; Moretti Group; Robin Healthcare; Peterson Reporting; TSG Reporting, Inc.; Captionmax LLC; Nuance Communication Inc.; and MModal IP LLC. These industry participants are focusing on launching new transcription services to gain a competitive edge in the market. Outsourcing transcription tasks to an experienced online transcription company is a great option for businesses to ensure quality and accurate transcripts.

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Importance Of Transition Words In Presentations [INFOGRAPHIC]

Importance Of Transition Words In Presentations [INFOGRAPHIC]

Successful presentations are those that engage and hold the audience’s attention. Delivering a good presentation requires practice. Companies providing remote presentations can rely on business transcription agencies to convert the audio/video recordings of presentations into accurate, well-formatted documents. You need to link all the points together and convey your ideas clearly and concisely to your audience. Transition words play a key role in presentations. Signaling or transition words are words, phrases and sentences that help your audience understand the flow of your speech or presentation. It is important to include key points such as brief summary of the part covered by the member who has spoken, name and designation of the next speaker and a brief outline of what they will present in the transition. Crafting effective transitions depends upon identifying the words or phrases to indicate the logical connections between the main points of your presentation.

Check out the infographic below

Transition Words

Looking Back On Our Most Popular Blog Posts Of 2021

Looking Back On Our Most Popular Blog Posts Of 2021

Popular Blog Posts

As an experienced business transcription service provider, we strive to meet the requirements of diverse businesses. Our blog posts are designed to provide informative content including tips and insights on transcription and various related topics.

Our 2021 blog posts covered diverse topics ranging from legal transcription software tools to transcription of podcasts, videos, market research, and dictation best practices. As the year draws to an end, let’s take a look at the top blog posts our readers enjoyed.


    legal transcription software

    The adoption of legal transcription software is expected to increase exponentially in the coming years. Automated tools provide instant, fully-searchable transcripts of detailed witness statements, depositions, investigations and pleadings, police reports, interrogations, telephone recordings etc. Accurate transcripts are important for lawyers handling personal injury, medical malpractice, worker’s compensation and other cases. This blog discusses 5 top legal transcription software tools: Trint, OTranscribe, the FTW Transcriber, Express Scribe, and Inqscribe.



    Podcasts have become one of the most effective marketing tools. These self-contained online presentations can be used to educate and spread information to a wide audience. Including a transcript of your podcast along with each episode on the same web page will make your podcast episodes accessible to everyone. This blog provides useful tips to ensure accurate podcast transcription.


     Video Conferencing

    Video conferencing is a professional, cost-effective tool that can enhance employee productivity, help brand building, and enhance customer service. This blog discusses trends that industry experts say will shape video conferencing in the coming months. These trends include increased adoption along with rapid growth, video and audio quality, and increased focus on security and privacy.


    Market Research

    Market research involves gathering, analyzing and interpreting data about markets, products, services, customers and competitors to make informed business decisions. It helps business organizations keep up with the latest market trends, reach the target audience, and gain a competitive advantage. Transcripts serve as analytical tools for market researchers, making it easier for them to process, analyze and compare the results. This blog discusses the advantages of market research transcription.


    Major Trends

    The COVID-19 pandemic has created challenges for all industries including the legal sector. Our legal transcription company keeps track of the trends impacting the legal sector. Understanding these trends can help law firms overcome their challenges and become more productive and efficient.



    Many lawyers are now using dictation software in combination with human input from a legal transcription company to prepare both simple and complex documents. Dictation plays a key role in ensuring high quality, timely documentation and so lawyers need to hone their dictation skills.This blog discusses dictation best practices that can improve the quality of legal documentation.


    business transcription

    Business transcription services help companies document audio or video recordings of interviews, presentations, webinars, seminars, workshops, meeting notes, conferences and more for commercial or professional purposes. This blog discusses predictions for the global business transcription market made by Absolute Market Insights.


    listening podcast

    Listening to podcasts with transcripts can help you learn English. Learning with transcripts and subtitles can improve English listening comprehension, spelling, grammar, vocabulary, pronunciation, reading speed, and more.


    customer service calls

    Recording and transcribing customer service calls is important to improve the customer experience. It also provides business with a better understanding of their audience. It also help track and improve the performance of their customer service teams. Expert transcriptionists can provide top-quality voice-to-text conversion of important and sensitive customer support calls.


    focus group

    Focus groups are a group of individuals who share similar characteristics or common interests in certain products, services, or concepts. Hosting a focus group discussion is a valuable qualitative research method. This blog discusses six types of focus groups such as single, two-way, dual moderator, dueling moderator, respondent moderator and remote/online focus groups.

To browse our blog archive, click here! Stay tuned for more informational content in 2022!