Legal outsourcing companies provide services for legal transcription, data entry, document conversion, document management, legal coding, document writing, legal research, and litigation and paralegal support. All legal documents and records are extremely sensitive in nature and legal professionals and law firms could end up endangering their case if the contents of these files are revealed. So security is a major issue when it comes for online legal transcription. The sensitive data has to be sent through the Internet from the office of the legal practice to that of the service provider, and then returned to the client after transcription. So when hiring a legal transcription company, it is important to check for the safety protocols it has implemented to ensure security in online transcription. Here are some of the measures taken by legal transcription companies to ensure the security and confidentiality of the data they are entrusted with:
- Reliable legal transcription companies have stringent measures for the secure online transfer of files. They have flexible dictation options such as toll-free numbers and digital recorders. The dictated files are transferred securely through the Web for downloading by the client. They offer FTP and browser based file transfer options to ensure maximum security. For online file transfer, they utilize 128-bit/256-bit AES encryption software, so that client documents are secure and confidential, and cannot be altered or deleted without proper authorization.
- Firewalls and antivirus software are in place to ensure the safety of legal data. Lockers where legal data is stored are protected with passwords. The entire workforce of transcription companies are well trained to maintain security and confidentiality in all legal documents.
- Employees at the firm are screened, all the computers are protected with passwords, and software security is updated regularly.
All these measures ensure the security of online legal transcription. A leading legal transcription company can promise you secure online legal transcription in time to meet your stringent legal deadlines.